Open Position

Export Coordinator

Position Details

Job Description 

  • Responsible for coordinating the export and movement of cargo for clients, including the booking, management, and distribution of documents and information related to the export function.
  • Provide customer support to all vendors, suppliers, agents, and government agencies to facilitate the export process while ensuring export compliance.
  • Timely preparation of all required documentation (Letter of credit, Ocean Bill of Lading, Service Report Log, etc.) for export functions.
  • Ensure that the export process is following company and industry quality assurance standards (ISO, Customs, etc.)
  • Issue statistical or detailed reporting for customers as requested.
  • AES filing
  • Booking & coordination of the most cost-effective and efficient means to export goods within customers’ requirements.\
  • Data entry of shipment in CW with timely updates
    • Notes are read and work notes are entered.
  • Track shipments to incoterms destination.
  • Billing of services to customer
  • Communicate with the customer regarding shipment details, requirements, and status updates.


Job Qualifications

  • Knowledge of general freight forwarding terms and standards including but not limited to:
    • UCP600
    • Incoterms
    • Documentation
  • Basic knowledge of accounting functions and relative information retrieval.
  • Basic knowledge of Export process including:
    • Denied parties
    • ECCN numbers
    • AES filing


Preferred but not Required

  • Working knowledge of CargoWise software application
  • Certified Export Specialist Certification


General Requirements

  • Knowledge of Microsoft office suite. Basic working knowledge of Excel. Advanced knowledge preferred
  • Desk management – organization & management of emails.
  • Attention to detail and organizational skills.
  • Good oral and written communication skills
  • Team player.
  • Ability to work independently and manage desk to defined service levels.
  • Communicate with manager when unable to meet service levels.
  • Problem-solving skills